Wednesday, 30 May 2007
Opening June 9th at The Salvation Army
Our new computer suite, offering learning opportunities, internet cafe sessions and a chance for creative projects in multimedia and digital arts..
Tuesday, 29 May 2007
Salvation Army Beach Fun Day Saturday 9th June
Also featuring the grand opening of The Virtual Open Door.. our new computer suite
NEW RESEARCH STUDIES Migrants, integration and local neighbourhoods
Joseph Rowntree Foundation have just released new research...... underlines need for the churches to get involved in these issues affecting communities locally...
Migrants, integration and local neighbourhoods: fresh evidence from three new studies
Three reports published today (29 May) by the Joseph Rowntree Foundation have examined the effects of migration to Britain. The first report examined the effects of migration on neighbourhood relationships in Manchester and London, whilst the other two focussed on the experiences of East European migrants to the UK.
http://www.jrf.org.uk/pressroom/releases/290507.asp
Migrants, integration and local neighbourhoods: fresh evidence from three new studies
Three reports published today (29 May) by the Joseph Rowntree Foundation have examined the effects of migration to Britain. The first report examined the effects of migration on neighbourhood relationships in Manchester and London, whilst the other two focussed on the experiences of East European migrants to the UK.
http://www.jrf.org.uk/pressroom/releases/290507.asp
Thursday, 24 May 2007
Make Poverty History Meeting 5th June
Title: The G8 two years on - why didn't they Make Poverty History?
Venue: Central methodist Church
Date Tuesday 5 June 2007
Time: 7pm
As you may know the G8 are meeting in Germany during the first week of June. We thought this would be an excellent opportunity to hold a public meeting that asks the simple question:
G8 two years on - Why didn't they Make Poverty History?
The meeting is open to all and hopefully will encourage debate and perhaps identify campaigning strategies.
So far we have invited speakers (or are in the process of inviting them) from: Oxfam, World Development Movement,
Contact MICHAEL LAVALETTE <michael.lavalette@btinternet.com>
Venue: Central methodist Church
Date Tuesday 5 June 2007
Time: 7pm
As you may know the G8 are meeting in Germany during the first week of June. We thought this would be an excellent opportunity to hold a public meeting that asks the simple question:
G8 two years on - Why didn't they Make Poverty History?
The meeting is open to all and hopefully will encourage debate and perhaps identify campaigning strategies.
So far we have invited speakers (or are in the process of inviting them) from: Oxfam, World Development Movement,
Contact MICHAEL LAVALETTE <michael.lavalette@btinternet.com>
Preston Faith Forum AGM Wed 30th May
The AGM of the Prston Faith Forum Takes Place on Wedneday 30th May from 6pm at the mosque in Clarendon Street Avenham..
If you want to attend Contact c.gornall@preston.gov.uk
01772 906475
Background information at
http://www.preston.gov.uk/GeneralL.asp?id=SX9452-A77FF0F3
If you want to attend Contact c.gornall@preston.gov.uk
01772 906475
Background information at
http://www.preston.gov.uk/GeneralL.asp?id=SX9452-A77FF0F3
Minutes of AGM 22nd May 2007
PRESTON CHRISTIAN ACTION NETWORK
ANNUAL GENERAL MEETING 2007
Was held on Tuesday 22nd May
At The Salvation Army Harrington StreetPreston PR1 7BN
as a joint general meeting with Impact Preston
MINUTES
Present at meeting: Greg Smith (Chair), James Watterson (Treasurer),
(members) Andy Prosser, Tony Crawford, Tim Keightley, Peter Lumsden, Zoe Richardson, Sean Charlesworth, Terry Mattinson
Apologies had been received from : Paul Lavender, Malcolm Martin, Michael Murphy.
The meeting began with a Bible Reading from the sermon on the mount and a short prayer.
CHAIRS: Report: Greg Smith…
Over the last year we have done three main things.
Organised a half day conference on ministry with new migrant workers which had a regional focus. We’ve followed up some of the implications of this raising the profile of the issue in Preston.
Worked closely with Impact Preston and now Fusion UK to support their organisational development, research and programme of social action and mission activities.
Continued to provide by email an information briefing service about activities, events, funding and good practice while maintaining and developing networks and relationships with churches, statutory bodies and VCFS groups.
PCAN WORK PROGRAMME 2007 – 8
In the 12 months from May 2007
PCAN will continue to be committed to working in partnership with other local organisations, in particular with individual churches and local church groupings, with networks such as PEN and Churches Together, and with Fusion UK’s local associate centre.
As a work programme for 2007 we agreed our Key Tasks:
1) Our Web Site
We will decommission our current web site and replace it turn it with a blog (with some interactive email group element) allowing updating relevant information by the end of August 2007.
2) We have arranged a n event in partnership with PEN
Prayer, Prophecy and Politics in Preston Seminar,
Saturday September 29th
at The Salvation Army, Preston PR1 7BN
With two leading Christian Politicians
Stephen Timms MP (Currently Chief Secretary to the Treasury)
Alistair Burt MP (Conservative Shadow Minister)
And other local politicians from various party and faith backgrounds
This is a chance for local Christians to consider getting involved in politic processes which can impact society, to reflect Biblically on politics and to pray together for our politicians. (We’ll charge about £10 to cover costs including lunch)
3 ) We will continue Building Relationships with local churches and Christian Groups as together we develop a local programme within the Hope 08 Mission framework and work closely with Fusion UK to establish a local associate centre which will take on and add to the work of Impact Preston...
Treasurer’s Report:
James Watterson reported we had started the year with £360.84 spent £169.90 on the new migrants conference, recouped £40 and therefore ended the year with a balance of £230.94
ELECTIONS
The Officers Greg Smith and James Watterson were duly nominated to serve another year and were appointed unopposed. They plus Malcolm Martin to remain as signatories to the bank account.
Additional members of the committee nominated and elected unopposed were
Andy Prosser, Tony Crawford, Terry Mattinson;
Constitutional Amendment:
Following discussions about the future with Impact Preston and Fusion UK, and the likelihood that Impact Preston would cease to exist as an independent constituted organisation once a Fusion Associate Centre was established, the Committee were recommending not to proceed with a formal merger between PCAN and Impact Preston. They were recommending adopting a strengthened constitution which would allow PCAN to continue as a local, democratically accountable group, which should be able to access statutory and other funding, and which allowed the possibility of future registration as a charity and expanded work should it become appropriate.
The meeting approved unanimously the adoption of the appended constitution:
Relationship with Impact Preston / Fusion UK.
Andy Prosser and Tim Shaw explained the work of Fusion and the plans to set up an associate centre locally…. As this meant the “brand” and any assets of Impact Preston was best transferred to Fusion which is not a membership organisation it was suggested that the membership list of Impact Preston should be handed to PCAN and all IP members be treated as PCAN members unless they informed us otherwise. It was agreed that the PCAN committee should seek to draw up a memorandum of agreement with Fusion so that the terms of working in partnership were clear,
AOB
There was no other formal business and the meeting concluded with Andy Prosser speaking about the initial findings of his research on youth and community needs in Preston and South Ribble and an open discussion about the implications. There will be a formal report launch at Preston Town Hall on June 29th.
ANNUAL GENERAL MEETING 2007
Was held on Tuesday 22nd May
At The Salvation Army Harrington StreetPreston PR1 7BN
as a joint general meeting with Impact Preston
MINUTES
Present at meeting: Greg Smith (Chair), James Watterson (Treasurer),
(members) Andy Prosser, Tony Crawford, Tim Keightley, Peter Lumsden, Zoe Richardson, Sean Charlesworth, Terry Mattinson
Apologies had been received from : Paul Lavender, Malcolm Martin, Michael Murphy.
The meeting began with a Bible Reading from the sermon on the mount and a short prayer.
CHAIRS: Report: Greg Smith…
Over the last year we have done three main things.
Organised a half day conference on ministry with new migrant workers which had a regional focus. We’ve followed up some of the implications of this raising the profile of the issue in Preston.
Worked closely with Impact Preston and now Fusion UK to support their organisational development, research and programme of social action and mission activities.
Continued to provide by email an information briefing service about activities, events, funding and good practice while maintaining and developing networks and relationships with churches, statutory bodies and VCFS groups.
PCAN WORK PROGRAMME 2007 – 8
In the 12 months from May 2007
PCAN will continue to be committed to working in partnership with other local organisations, in particular with individual churches and local church groupings, with networks such as PEN and Churches Together, and with Fusion UK’s local associate centre.
As a work programme for 2007 we agreed our Key Tasks:
1) Our Web Site
We will decommission our current web site and replace it turn it with a blog (with some interactive email group element) allowing updating relevant information by the end of August 2007.
2) We have arranged a n event in partnership with PEN
Prayer, Prophecy and Politics in Preston Seminar,
Saturday September 29th
at The Salvation Army, Preston PR1 7BN
With two leading Christian Politicians
Stephen Timms MP (Currently Chief Secretary to the Treasury)
Alistair Burt MP (Conservative Shadow Minister)
And other local politicians from various party and faith backgrounds
This is a chance for local Christians to consider getting involved in politic processes which can impact society, to reflect Biblically on politics and to pray together for our politicians. (We’ll charge about £10 to cover costs including lunch)
3 ) We will continue Building Relationships with local churches and Christian Groups as together we develop a local programme within the Hope 08 Mission framework and work closely with Fusion UK to establish a local associate centre which will take on and add to the work of Impact Preston...
Treasurer’s Report:
James Watterson reported we had started the year with £360.84 spent £169.90 on the new migrants conference, recouped £40 and therefore ended the year with a balance of £230.94
ELECTIONS
The Officers Greg Smith and James Watterson were duly nominated to serve another year and were appointed unopposed. They plus Malcolm Martin to remain as signatories to the bank account.
Additional members of the committee nominated and elected unopposed were
Andy Prosser, Tony Crawford, Terry Mattinson;
Constitutional Amendment:
Following discussions about the future with Impact Preston and Fusion UK, and the likelihood that Impact Preston would cease to exist as an independent constituted organisation once a Fusion Associate Centre was established, the Committee were recommending not to proceed with a formal merger between PCAN and Impact Preston. They were recommending adopting a strengthened constitution which would allow PCAN to continue as a local, democratically accountable group, which should be able to access statutory and other funding, and which allowed the possibility of future registration as a charity and expanded work should it become appropriate.
The meeting approved unanimously the adoption of the appended constitution:
Relationship with Impact Preston / Fusion UK.
Andy Prosser and Tim Shaw explained the work of Fusion and the plans to set up an associate centre locally…. As this meant the “brand” and any assets of Impact Preston was best transferred to Fusion which is not a membership organisation it was suggested that the membership list of Impact Preston should be handed to PCAN and all IP members be treated as PCAN members unless they informed us otherwise. It was agreed that the PCAN committee should seek to draw up a memorandum of agreement with Fusion so that the terms of working in partnership were clear,
AOB
There was no other formal business and the meeting concluded with Andy Prosser speaking about the initial findings of his research on youth and community needs in Preston and South Ribble and an open discussion about the implications. There will be a formal report launch at Preston Town Hall on June 29th.
Amended Constitution of PCAN
PRESTON CHRISTIAN ACTION NETWORK
Encouraging Christian Social Care and Community Involvement in our City
Constitution…Amended version Adopted at inaugural meeting 5th November 2003 AGM of PCAN on May 22nd 2007
The name of the organisation shall be Preston Christian Action Network (afterwards referred to as PCAN).
The charitable object/ purpose of the group is the promotion of the Christian religion and the benefit of the community in the districts of Preston and South Ribble and the surrounding areas.
PCAN is a network of people from local churches and Christian social action projects in the city and surrounding area.
Our aims are to
· To develop and encourage good practice in Christian social action. and urban ministry
· To share expertise, information and resources
· To promote the church's contribution in community welfare to the authorities and the general public
· To get more Christians involved in prayer and practical action for the needs of people in our city.
· To see people’s lives and their communities improved.
· To encourage churches and organisations in the Preston area to work in unity through events, and community / social action projects
· To provide training and consultation to churches and organisations in order to deliver projects that engage their community in an intelligent and sustainable way.
· To provide or support activities that build community and family cohesion.
· To encourage young people to be engaged with their community in a positive way, demonstrating that they can be a force for good.
· To work towards a reduction in crime.
· To reflect the values of Christianity through events and projects
· To provide opportunities for groups to come together to share ideas and resources.
· To work with other agencies both statutory and voluntary to achieve these aims.
Powers:
To engage in charitable or not for profit activity in furtherance of the above aims PCAN may:
a) Organise meetings, training courses and events
a)
a) Carry out research
b)
b) Publish paper or electronic materials
c)
c) Offer advice and support to Christian social action projects
d)
d) Enter into partnerships with other appropriate agencies
e)
f) Raise and receive funds from individuals and organisations
g) Open bank accounts and invest funds
h) Acquire and run buildings
i) Take out insurance
j) Employ staff
k) Work with similar Groups and exchange information and advice with them
l) enter into contracts to provide services in return for payment
i) Do anything that is lawful which will help it to fulfil its aim.Open a bank account, receive donations and grants, and purchase goods and services as necessary.
Membership
a) Membership of the Group shall be open to any individual over eighteen without regard to disability, political or religious affiliation, race, gender or sexual orientation who:
§ Is interested in helping the Group to achieve its aim
§ Is willing to abide by the rules of the Group and
§ has signed up to be included on a register of members and has paid any subscription that may be agreed by the Management Committee
All current individual members of PCAN and Impact Preston as of 31st May 2007 shall become members of PCAN on 1st June 2007 unless they inform us of their resignation before then.
Organisations, and under 18s may be included in our mailing list database, but only adult individuals will have membership and voting rights.
PCAN's membership is open to individuals and organisations based in Preston and the surrounding area who are in sympathy with our aims and objectives, and with the Christian faith.
There is no formal membership fee although members from time to time will be encouraged to make voluntary donations to our funds.
Members contact details will be kept on file and they will receive electronic or paper mailings from time to time.
Membership can be ended by notifying the officers, or will lapse if a member fails to participate in any PCAN activities for over a year.
if they have not attended any activity, failed to pay a membership subscription or have not been in communication with the group for more than 2 years.
Membership may also be suspended and/or recommended to be terminated for good reason by the Management Committee: provided that the member concerned shall have the right to be heard by the next general meeting of members, before a final decision is made.
Meetings
Meetings will be held as often as necessary and as a minimum twice a year
All members, and guests may attend and speak in all general meetings. A
Anyone attending their first meeting will have no right to take part in any decision making process at that meeting, but from the second meeting attended will be deemed to have become a full member.
AGM
The first meeting in any calendar year will be the AGM. Notice of this meeting, of officer vacancies, and notification of resolutions on the agenda will be circulated to members at least 14 days in advance of the meeting.
The business of the A.G.M. shall include:
§ receiving a report from the Chairperson on the Group`s activities over the year
§ receiving a report from the Treasurer on the finances of the Group
§ electing a new Management Committee and
§ considering any other matter as may be decided.
Quorum: At least six members or 10% of the current enrolled membership, whichever is the greater must be present for the Annual General Meeting and any other General Meeting to take place.
Formal resolutions about the business of the group including proposed changes to the constitution must be delivered to the Secretary 21 days before the AGM, (or SGM) and placed on the agenda circulated to members at least fourteen days before the meeting.
However the chairperson of the meeting has discretion to allow other items of business (excluding constitutional changes) to be introduced under AOB. With the exception of constitutional matters (see below) votes will be decided on a simple majority, with the chairperson holding a casting vote in case of a tied result.
Written Nominations for officers and committee members shall be invited by the secretary in the notice of the AGM although nominations, duly seconded may also be taken at the meeting
Special General Meeting.
A Special General Meeting may be called by the Management Committee or on written request of at least four members to discuss an urgent matter. The Secretary shall give all members fourteen days notice of any Special General Meeting together with notice of the business to be discussed.
Management.
a) The Group shall be administered by a Management Committee of not less than three and not more than ten individuals elected at the Group`s Annual General Meeting (A.G.M.).
b) The Officers of the Management Committee shall be:
the Chairperson,
the Treasurer
the Secretary
They will be elected by the membership meeting at the AGM. Additional officer posts may be appointed from time to time if a general meeting of the membership sees fit.
The Management Committee may co-opt onto the Committee, up to three individuals who are not paid up members, in an advisory and non-voting capacity that it feels will help to fulfil the aim of the Group.
The Management Committee shall meet at least twice a year.
At least three Management Committee members must be present for a Management Committee meeting to take place. In the absence of the chair person the members present shall elect a chair for the occasion.
Voting at Management Committee meetings shall be by a show of hands. If there is a tied vote then the Chairperson shall have a second vote.
The Management Committee shall have the power to remove any member of the Committee in the case of non-attendance without apology at three consecutive meetings., or any officer found to have failed to fulfil their duties for a period greater than three months
The Management Committee may appoint any other member of the Group as a Committee member to fill a vacancy which may arise, provided that the maximum number of committee members prescribed (10) is not exceeded. They may also appoint from their own number a person to fill an Officer vacancy which may arise to serve until the next AGM.
All members of the Management Committee and officers (including co-opted members) will serve until the next AGM but may offer themselves for re-election each year.
The Management Committee may appoint ad hoc working groups involving anyone they see fit, under the supervision of a committee member, to deliver specific tasks or projects to serve for a maximum period of one year.
Officers and Committees
The AGM will appoint a Chair and a Treasurer for the forthcoming year.
Other officer posts as necessary will be established by the AGM
Committees or working groups may be set up at any time by a decision of any PCAN meeting.
Powers to act on behalf of the association in specific tasks may be delegated to officers or other members by a decision of any PCAN meeting.
6) The Duties of the Officers.
a) The duties of the Chairperson shall be to:
• Chair meetings of the Committee and the Group
• represent the Group at functions/meetings that the Group has been invited to and
• act as the spokesperson of the Group when necessary.
b) The duties of the Secretary shall be to:
• keep a membership list to be updated each year at least one month before the AGM
• prepare in consultation with the Chairperson the agenda for meetings of the Committee and the Group and circulate together with previous minutes in advance of each meeting to all who are entitled to attend
• take and keep minutes of all meetings and
• collect and circulate any relevant information within the Group.
· Deal with and reply to formal correspondence on behalf of the group
c) The duties of the Treasurer shall be to:
• supervise the financial affairs of the Group and
• keep proper accounts that show all monies received and paid out by the Group.
7) Finance.
All monies received by or on behalf of the Group shall be applied to further the aim of the Group and for no other purpose.
b) Any bank accounts opened for the Group shall be in the name of the Group.
c) Any cheques issued shall be signed by the Treasurer and one other out of at least two members of the Management Committee. appointed at the AGM
d) The Group shall ensure that its accounts are audited or independently examined every year.
e) The Group may pay reasonable out of pocket expenses on production of receipts, including travel, childcare and meal costs to members or Management Committee members engaged on the group’s business.
f) No member of the management committee or of their immediate family or household shall draw any salary, fees or other remuneration or profit from the funds held by the group
Quorum
The quorum for an AGM shall be 10% of the listed membership or 6 people whichever is larger.
The quorum for all other meetings shall be 4 members one of whom must be an officer.
11) Alterations to the Constitution.
Any changes to this Constitution (duly proposed and circulated) must be agreed by at least two-thirds of those members present and voting at any General Meeting.
12) Dissolution.
The Group may be wound up at any time if agreed by two-thirds of those members present and voting at any General Meeting.
The Group will be deemed to have ceased existing if no quorate meetings or activity have taken place for a period of two years.
In the event of cessation or winding up any assets remaining after all debts have been paid shall be given to another Group with a similar aim serving the Preston area. Decisions about disposal of assets should be made by the General meeting that authorises dissolution, or in the case of cessation after two years inactivity by the surviving members of the Management Committee.
13) Adoption of the Constitution.
This Amended Constitution was adopted on …22nd May 2007……….by: Annual General meeting of PCAN… on a resolution adopted by
9 votes for 0 votes against 0 abstentions
Name…………..……Greg Smith……………………………………… Chair Person ……
Address ……34 Broadgate…………………………………………………………………………………..
……………………………………………Preston Pr1 8DU…………………………………………..
Signed ….. ………………….............................................................................................
Name…………………………………………………………………………………… (Committee Member) ………
Address ………………………………………………………………………………………..
………………………………………………………………………………………..
Signed……………………………….................................................................................
Name……………………………………………………………………………………………..
Address …………………………………………………………………………………………..
…………………………………………………………………………………………..
Encouraging Christian Social Care and Community Involvement in our City
Constitution…Amended version Adopted at inaugural meeting 5th November 2003 AGM of PCAN on May 22nd 2007
The name of the organisation shall be Preston Christian Action Network (afterwards referred to as PCAN).
The charitable object/ purpose of the group is the promotion of the Christian religion and the benefit of the community in the districts of Preston and South Ribble and the surrounding areas.
PCAN is a network of people from local churches and Christian social action projects in the city and surrounding area.
Our aims are to
· To develop and encourage good practice in Christian social action. and urban ministry
· To share expertise, information and resources
· To promote the church's contribution in community welfare to the authorities and the general public
· To get more Christians involved in prayer and practical action for the needs of people in our city.
· To see people’s lives and their communities improved.
· To encourage churches and organisations in the Preston area to work in unity through events, and community / social action projects
· To provide training and consultation to churches and organisations in order to deliver projects that engage their community in an intelligent and sustainable way.
· To provide or support activities that build community and family cohesion.
· To encourage young people to be engaged with their community in a positive way, demonstrating that they can be a force for good.
· To work towards a reduction in crime.
· To reflect the values of Christianity through events and projects
· To provide opportunities for groups to come together to share ideas and resources.
· To work with other agencies both statutory and voluntary to achieve these aims.
Powers:
To engage in charitable or not for profit activity in furtherance of the above aims PCAN may:
a) Organise meetings, training courses and events
a)
a) Carry out research
b)
b) Publish paper or electronic materials
c)
c) Offer advice and support to Christian social action projects
d)
d) Enter into partnerships with other appropriate agencies
e)
f) Raise and receive funds from individuals and organisations
g) Open bank accounts and invest funds
h) Acquire and run buildings
i) Take out insurance
j) Employ staff
k) Work with similar Groups and exchange information and advice with them
l) enter into contracts to provide services in return for payment
i) Do anything that is lawful which will help it to fulfil its aim.Open a bank account, receive donations and grants, and purchase goods and services as necessary.
Membership
a) Membership of the Group shall be open to any individual over eighteen without regard to disability, political or religious affiliation, race, gender or sexual orientation who:
§ Is interested in helping the Group to achieve its aim
§ Is willing to abide by the rules of the Group and
§ has signed up to be included on a register of members and has paid any subscription that may be agreed by the Management Committee
All current individual members of PCAN and Impact Preston as of 31st May 2007 shall become members of PCAN on 1st June 2007 unless they inform us of their resignation before then.
Organisations, and under 18s may be included in our mailing list database, but only adult individuals will have membership and voting rights.
PCAN's membership is open to individuals and organisations based in Preston and the surrounding area who are in sympathy with our aims and objectives, and with the Christian faith.
There is no formal membership fee although members from time to time will be encouraged to make voluntary donations to our funds.
Members contact details will be kept on file and they will receive electronic or paper mailings from time to time.
Membership can be ended by notifying the officers, or will lapse if a member fails to participate in any PCAN activities for over a year.
if they have not attended any activity, failed to pay a membership subscription or have not been in communication with the group for more than 2 years.
Membership may also be suspended and/or recommended to be terminated for good reason by the Management Committee: provided that the member concerned shall have the right to be heard by the next general meeting of members, before a final decision is made.
Meetings
Meetings will be held as often as necessary and as a minimum twice a year
All members, and guests may attend and speak in all general meetings. A
Anyone attending their first meeting will have no right to take part in any decision making process at that meeting, but from the second meeting attended will be deemed to have become a full member.
AGM
The first meeting in any calendar year will be the AGM. Notice of this meeting, of officer vacancies, and notification of resolutions on the agenda will be circulated to members at least 14 days in advance of the meeting.
The business of the A.G.M. shall include:
§ receiving a report from the Chairperson on the Group`s activities over the year
§ receiving a report from the Treasurer on the finances of the Group
§ electing a new Management Committee and
§ considering any other matter as may be decided.
Quorum: At least six members or 10% of the current enrolled membership, whichever is the greater must be present for the Annual General Meeting and any other General Meeting to take place.
Formal resolutions about the business of the group including proposed changes to the constitution must be delivered to the Secretary 21 days before the AGM, (or SGM) and placed on the agenda circulated to members at least fourteen days before the meeting.
However the chairperson of the meeting has discretion to allow other items of business (excluding constitutional changes) to be introduced under AOB. With the exception of constitutional matters (see below) votes will be decided on a simple majority, with the chairperson holding a casting vote in case of a tied result.
Written Nominations for officers and committee members shall be invited by the secretary in the notice of the AGM although nominations, duly seconded may also be taken at the meeting
Special General Meeting.
A Special General Meeting may be called by the Management Committee or on written request of at least four members to discuss an urgent matter. The Secretary shall give all members fourteen days notice of any Special General Meeting together with notice of the business to be discussed.
Management.
a) The Group shall be administered by a Management Committee of not less than three and not more than ten individuals elected at the Group`s Annual General Meeting (A.G.M.).
b) The Officers of the Management Committee shall be:
the Chairperson,
the Treasurer
the Secretary
They will be elected by the membership meeting at the AGM. Additional officer posts may be appointed from time to time if a general meeting of the membership sees fit.
The Management Committee may co-opt onto the Committee, up to three individuals who are not paid up members, in an advisory and non-voting capacity that it feels will help to fulfil the aim of the Group.
The Management Committee shall meet at least twice a year.
At least three Management Committee members must be present for a Management Committee meeting to take place. In the absence of the chair person the members present shall elect a chair for the occasion.
Voting at Management Committee meetings shall be by a show of hands. If there is a tied vote then the Chairperson shall have a second vote.
The Management Committee shall have the power to remove any member of the Committee in the case of non-attendance without apology at three consecutive meetings., or any officer found to have failed to fulfil their duties for a period greater than three months
The Management Committee may appoint any other member of the Group as a Committee member to fill a vacancy which may arise, provided that the maximum number of committee members prescribed (10) is not exceeded. They may also appoint from their own number a person to fill an Officer vacancy which may arise to serve until the next AGM.
All members of the Management Committee and officers (including co-opted members) will serve until the next AGM but may offer themselves for re-election each year.
The Management Committee may appoint ad hoc working groups involving anyone they see fit, under the supervision of a committee member, to deliver specific tasks or projects to serve for a maximum period of one year.
Officers and Committees
The AGM will appoint a Chair and a Treasurer for the forthcoming year.
Other officer posts as necessary will be established by the AGM
Committees or working groups may be set up at any time by a decision of any PCAN meeting.
Powers to act on behalf of the association in specific tasks may be delegated to officers or other members by a decision of any PCAN meeting.
6) The Duties of the Officers.
a) The duties of the Chairperson shall be to:
• Chair meetings of the Committee and the Group
• represent the Group at functions/meetings that the Group has been invited to and
• act as the spokesperson of the Group when necessary.
b) The duties of the Secretary shall be to:
• keep a membership list to be updated each year at least one month before the AGM
• prepare in consultation with the Chairperson the agenda for meetings of the Committee and the Group and circulate together with previous minutes in advance of each meeting to all who are entitled to attend
• take and keep minutes of all meetings and
• collect and circulate any relevant information within the Group.
· Deal with and reply to formal correspondence on behalf of the group
c) The duties of the Treasurer shall be to:
• supervise the financial affairs of the Group and
• keep proper accounts that show all monies received and paid out by the Group.
7) Finance.
All monies received by or on behalf of the Group shall be applied to further the aim of the Group and for no other purpose.
b) Any bank accounts opened for the Group shall be in the name of the Group.
c) Any cheques issued shall be signed by the Treasurer and one other out of at least two members of the Management Committee. appointed at the AGM
d) The Group shall ensure that its accounts are audited or independently examined every year.
e) The Group may pay reasonable out of pocket expenses on production of receipts, including travel, childcare and meal costs to members or Management Committee members engaged on the group’s business.
f) No member of the management committee or of their immediate family or household shall draw any salary, fees or other remuneration or profit from the funds held by the group
Quorum
The quorum for an AGM shall be 10% of the listed membership or 6 people whichever is larger.
The quorum for all other meetings shall be 4 members one of whom must be an officer.
11) Alterations to the Constitution.
Any changes to this Constitution (duly proposed and circulated) must be agreed by at least two-thirds of those members present and voting at any General Meeting.
12) Dissolution.
The Group may be wound up at any time if agreed by two-thirds of those members present and voting at any General Meeting.
The Group will be deemed to have ceased existing if no quorate meetings or activity have taken place for a period of two years.
In the event of cessation or winding up any assets remaining after all debts have been paid shall be given to another Group with a similar aim serving the Preston area. Decisions about disposal of assets should be made by the General meeting that authorises dissolution, or in the case of cessation after two years inactivity by the surviving members of the Management Committee.
13) Adoption of the Constitution.
This Amended Constitution was adopted on …22nd May 2007……….by: Annual General meeting of PCAN… on a resolution adopted by
9 votes for 0 votes against 0 abstentions
Name…………..……Greg Smith……………………………………… Chair Person ……
Address ……34 Broadgate…………………………………………………………………………………..
……………………………………………Preston Pr1 8DU…………………………………………..
Signed ….. ………………….............................................................................................
Name…………………………………………………………………………………… (Committee Member) ………
Address ………………………………………………………………………………………..
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Signed……………………………….................................................................................
Name……………………………………………………………………………………………..
Address …………………………………………………………………………………………..
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